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Changes in Registration

Northwestern SPS Undergraduate Students

Changes in Registration

Students who have registered for a course are considered enrolled for the duration, and are expected to attend all sessions of the courses for which they are registered. Excessive absences do not signal a student's intent to drop or withdraw, and is cause for failure in the course. The student is also responsible to pay any tuition balance remaining on their account. Therefore, students wishing to change their registration in any way — by adding or dropping a course — must do so through the Office of the Registrar. Only the Office of the Registrar may process registration changes. Do not send correspondence regarding adds, drops and withdrawals to the course instructor or to the Office of Student Accounts.

The following policies apply to all changes in registration:

Adding and Dropping Courses

All SPS Students

Please make all registration changes via CAESAR or by the Undergraduate Change of Registration Form (see instructions below).

To add or drop a course:

  1. Complete and submit the electronic Undergraduate Change of Registration Form.
  2. Make any required payment in CAESAR if you are adding a course.

Refund Policy and Schedule

Students who have registered for a course are considered enrolled for the duration, and are expected to attend all sessions of the courses for which they are registered. Excessive absences do not signal a student's intent to drop or withdraw, and is cause for failure in the course. The student is also responsible to pay any tuition balance remaining on their account. Therefore, students wishing to change their registration in any way — by adding or dropping a course — must do so in CAESAR or through the Office of the Registrar, if unable to do so in CAESAR. Do not send correspondence regarding adds, drops and withdrawals to the course instructor or to the Office of Student Accounts.

Refund Policy and Schedule

While the tuition deposit and fees (including the registration fee) are not refundable under any circumstances, students may be eligible to receive a full or partial tuition refund. Northwestern University's refund policy is based on the percentage of time (number of days in the session, including weekends and holidays) that you were enrolled as a student in your class. The Office of Student Accounts considers the date of the drop in CAESAR or the date the completed Change of Registration form is received at the SPS Registrar's office to be the effective date in making financial adjustments.

  • If 0% of the course elapsed: 100% of tuition will be refunded*
  • If 1 to 10% of the course elapsed: 95% of tuition will be refunded*
  • If 11 to 25% of the course elapsed: 75% of tuition will be refunded*
  • If 26 to 50% of the course elapsed: 50% of tuition will be refunded*
  • If 51 to 100% of the course elapsed: 0% of tuition will be refunded

*less any non-refundable fees and tuition deposits

During the Summer Session, classes meet for various durations and have start and end dates throughout the summer. Please visit the Student Financial Services Withdrawal Calculator for SPS Undergraduates & Visiting Summer Students to calculate any potential refund.

Student Accounts Department
Abbott Hall
710 North Lake Shore Drive
Chicago, Illinois 60611
312-503-8503

Credit and Grades

Credit

NU students earn one unit of credit per course unless otherwise noted (e.g., Field Study and Study Abroad courses).

Auditing Courses

The Office of the Registrar does not formally recognize course audits by degree-seeking undergraduates.

Independent Study

Most departments offer Northwestern undergraduate students the opportunity for independent study. To learn more, please contact the appropriate department.

Intensive Course Sequences
Intensive course sequences compress three quarters of academic work into the Summer Session. Each course counts as one quarter of work and carries the tuition of one unit of credit. Individual courses in any intensive sequence may be taken separately, subject to prerequisites.
The following intensive course sequences are offered this summer:
  • ARABIC 111-1,2,3 Elementary Arabic
  • ARABIC 121-1,2,3 Intermediate Arabic
  • CHINESE 111-1,2,3 Elementary Chinese
  • CHEMISTRY 110-0 Quantitative Problem Solving; 131-0, 132-0 General Chemistry I & II
  • CHEM 210-1,2,3 Organic Chemistry
  • FRENCH 111-1,2,3 Elementary French
  • FRENCH 121-1,2,3 Intermediate French
  • GERMAN 101-1,2,3 Elementary German
  • ITALIAN 101-1,2,3 Elementary Italian
  • KOREAN 111-1, 2, 3 Korean I
  • PHYSICS 130-1,2,3 College Physics
  • PHYSICS 135-1,2,3 General Physics
  • SPANISH 101-1,2,3 Elementary Spanish
  • SPANISH 121-1,2,3 Intermediate Spanish
Grade Reports and Official Transcripts

Electronic delivery of official transcripts is now available.

Northwestern University has contracted with Parchment Exchange to securely distribute official electronic transcripts in the form of a “certified” PDF. This certified PDF will automatically validate to recipients that the documents were authored and sent by Northwestern University and that the contents have not been altered.

Ordering a Transcript Online

Ordering a Transcript by Mail, Fax, or In Person

All students are encouraged to go online to place their transcript order. This is the easiest and most efficient way to place an order for either a traditional paper transcript or the new electronic transcript delivery.

Visit the Registrar's website for information on processing time, cost and services available.

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