SPS Transcripts
Official transcripts bear the university seal and a signature certifying its authenticity. Official transcripts are sensitive documents and their release requires a signature. For information regarding the laws governing the disclosure of student records, please read the Family Educational Rights and Privacy Act.
SPS’s Registrar’s Office does not issue official student transcripts for non-credit PDP programs. If documentation including a grade is needed, students may submit a request for a Grade Report. The Grade Report is an official document that lists the grades of all noncredit courses taken.
To request a Grade Report, please complete a Grade Report Request Form PDF. Download the Grade Report Request Form PDF and send it to the SPS Registrar’s Office. You can submit the form via email to pdp-reg@northwestern.edu. We require this letter and handwritten signature to comply with federal regulations about student records (FERPA). The handwritten signature can be signed in ink first, and then scanned and emailed. Grade Report Request Forms are sent out via Canvas at the end of each course and can also be requested from the Office of Professional Development.
Please allow 4-6 weeks for processing and mailing of grade reports. For questions or to check the status of your grade report, you may contact the SPS Registrar’s Office directly at pdp-reg@northwestern.edu or by calling (312) 503-6951.
Graduate students whose degrees are conferred by the Graduate School (TGS) or McCormick School of Engineering should order transcripts from the University Registrar Office.
Requesting Electronic Transcripts
Certified PDF electronic transcripts and paper transcripts are now offered by the SPS Registrar's Office.
Important considerations:
- Certified e-transcripts are available for downloaded (maximum of 3 downloads per transcript) for 30 days from date of issue.
- Certified e-transcript delivery is available only to students who attended SPS after July 2005.
- It is the responsibility of the transcript requestor to verify that the recipient accepts electronic transcripts before making a request.
- Certified e-transcripts are typically delivered within hours, except during times of scheduled maintenance or planned system outages.
- There is a non-refundable $8 per transcript fee.
Current Students: Access the online transcript request through CAESAR. (CAESAR Homepage > Academic Records > Request Official Transcript). Transcripts requests must be paid for with a credit card.
Former Students: Access the online transcript request through the Parchment Exchange system. The site will walk you through placing your order, including delivery options and fees. Order updates will be emailed to you, and you can check your order status and history. Your credit card will only be charged after your order has been completed.
Requesting Paper Transcripts
Important considerations:
- Paper transcripts are mailed via US Postal Service unless otherwise stated on the request.
- FedEx is also available at an additional charge ($15 domestic; $30 international).
- Regular Service transcript requests are processed and mailed within two business days of receipt of request. Fee for regular service requests is is $10 per transcript.
- Immediate Service transcript requests are processed and mailed on the same day of receipt of request. Fee for immediate service requests is $25 per transcript. Please call our office to confirm receipt of your request at 312-503-6951.
- During the months of December, January, June and July processing time changes to four business days.
Current Students: Access the online transcript request through CAESAR. (CAESAR Homepage > Academic Records > Request Official Transcript). Transcripts requests must be paid for with a credit card.
Former Students: Access the online transcript request through the Parchment Exchange system. The site will walk you through placing your order, including delivery options and fees. Order updates will be emailed to you, and you can check your order status and history. Your credit card will only be charged after your order has been completed.
No refunds will be issued once an order is submitted. No transcript will be issued until payment is received. Transcript requests will not be processed for students with a transcript hold on their student record, or to a student who is delinquent in the payment of tuition or fees to the University.
